Transactional & Infrastructure Legal Secretary (Washington, DC)

We are seeking a talented and experienced Legal Secretary to support the Firm’s Infrastructure Group and other transactional teams. The ideal candidate will have extensive transactional experience (ideally with previous experience in Infrastructure and Environment & Land Use) and should be proficient with Microsoft Word including styles, hyperstyles, tables and creating/formatting complex documents. The position will be hybrid remote (onsite 2+ days per week) in our Washington, DC office and will report to the Legal Support Services Supervisor.

The hourly range for the position of Legal Secretary at Nossaman is approximately $43.58 to $56.41 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $85,000 and $110,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

Key Responsibilities:

• Prepare, proofreadand process legal and court documents, including editing, redliningand creating tables of authorities and contents
• Prepare and distribute internal and external communications, including letters, memos, emailsand reports
• Prepare new client/matter intake forms and engagement letters, coordinate with the Conflicts team, General Counseland Finance Committee as needed
• Oversee expense reports/reimbursements, vendor bills, check requests, through the delegation to Legal Administrative Support
• Support the billing process: assisting attorneys with, proofreading, editingand releasing time entries and prebills while coordinating with the billing team on the mailing of invoices
• Assist with managing the calendars of assigned attorneys: coordinating meetings, making travel arrangementsand arranging additional support
• Coordinate and track projects and tasks with Word Processing, Legal Administrative Support, Office Services teamsand other Firm teams
• Encourage efficient work practices with attorneys, including electronic prebills, mobile time entryand new technologies as they are rolled out to the Firm
• Maintain administrative and client files in electronic and/or paper format adhering to the Firm’s information governance policies and best practices
• Support other legal support services department projects and initiatives as needed, including providing back-up support to other legal secretaries Firmwide

Experience & Qualifications:

• High School Diploma, or equivalent, required; Bachelor’s degree preferred
• A minimum of five (5) years of legal secretary experience directly supporting transactional attorneys is required
• Infrastructure experience is highly preferred, but not required
• Familiarity with and strong working knowledge of legal terminology
• Experience supporting multiple attorneys simultaneously
• Strong time management skills, including the ability to multi-task, prioritize workand communicate workload challenges to attorneys and/or administrative manager
• Advanced knowledge of Microsoft Office and various legal software applications (i.e. iManage, Litera ChangePro, ChromeRiver, etc.)
• Experience with timekeeping/billing software is required; experience with Aderant is preferred
• Superior communication and engagement skills, including the ability to interact credibly and diplomatically with clients and individuals at all levels of the Firm
• Strong interpersonal skills, including the ability to work effectively in a collaborative organization while creating consensus-based support for strategies and processes
• Exceptional organizational, grammar, spelling and proofreading skills to support heavy administrative responsibilities
• Ability to act as back-up to other team members across Practice Groups to support additional attorneys when necessary
• Type a minimum of 60+ WPM

The successful candidate must be proactive, customer service oriented, energetic and reliable. As with all Firm positions, impeccable integrity, excellent judgment and sensitivity to others are essential. Enthusiasm, diverse interests and a good sense of humor are also useful and appreciated.

Nossaman offers a competitive salary and generous benefits package. Qualified candidates are invited to apply online by submitting a cover letter, resume and salary requirements.

Nossaman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veteran status, marital status, sexual orientation, gender identity, gender expression, disability status or any other category protected by local, state or federal law. This policy applies to all aspects of Nossaman’s employment lifecycle including recruitment, placement, promotion, transfer, compensation, benefits, social and recreational activities.

Agency submissions by invitation only. Unsolicited submissions will not be accepted.