Legal Secretary | Litigation (Orange County)

We are seeking an experienced, detail-oriented Legal Secretary to support the Firm’s Litigation practice. The Legal Secretary will be responsible for providing case management, administrative and secretarial support to assigned attorneys. The ideal candidate will have extensive litigation experience, a working knowledge of the federal, state and county court systems and be proficient with the Microsoft Office suite, including strong Microsoft Word skills. The position will be hybrid remote (onsite 2+ days per week) in our Orange County office and will report to the Legal Support Services Supervisor.

The hourly range for the position of Legal Secretary at Nossaman is approximately $43.58 to $56.41 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $85,000 and $110,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

Key Responsibilities

• Prepare, proofread and process complex legal documents, including editing, redlining and creating tables of authorities and contents
• E-file with CA, federal and appellate courts and agencies, ensuring appropriate and relevant court rules and procedures are followed while meeting deadlines
• Coordinate with the Firm’s Docketing team to manage court and discovery deadlines and other important dates
• Prepare new client/matter intake forms, engagement letters and conflict checks while coordinating with other internal departments
• Process and monitor expense reports/reimbursements, vendor bills and check requests
• Oversee the billing process, including proofreading, editing and releasing both time entries and prebills and submitting invoices
• Maintain case management of client files adhering to the Firm’s Information Governance policies and administrative best practices
• Manage calendar, travel and support logistics for meetings, depositions, mediations, arbitrations and trials, including venue arrangements and necessary services (e.g., catering, technology, court reporters)
• Delegate tasks to Legal Admin Support team, as appropriate
• Support other legal support services department projects and initiatives as needed, including providing back-up support to other legal secretaries

Experience & Qualifications:

• High school diploma, or equivalent, is required. A bachelor’s degree preferred  
• A minimum of five (5) years of litigation secretary experience directly supporting fast-paced litigation attorneys is required
• Recent experience and strong working knowledge of legal terminology, legal and court proceedings, including state and federal court filing processes/systems
• Extensive experience in formatting complex, multi-paged documents, such as pleadings, briefs, tables of contents, tables of authorities and appellate briefs
• Experience supporting multiple attorneys simultaneously
• Strong ability to multi-task, prioritize work and communicate workload challenges to attorneys and/or administrative manager
• Advanced knowledge of Microsoft Office and various legal software applications (i.e. iManage, Litera ChangePro, ChromeRiver, etc.)
• Experience with timekeeping and billing software; experience with Aderant is preferred
• Superior communication and interpersonal skills, enabling credible and diplomatic interactions with all levels of the Firm and clients and effective collaboration
• Exceptional organizational, grammar, spelling and proofreading skills to support fast-paced administrative responsibilities

The successful candidate must be proactive, customer service oriented, energetic and reliable. As with all Firm positions, impeccable integrity, excellent judgment and sensitivity to others are essential. Enthusiasm, diverse interests and a good sense of humor are also useful and appreciated.

Nossaman offers a competitive salary and generous benefits package. Qualified candidates are invited to apply online by submitting a cover letter, resume and salary requirements.

---

Nossaman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veteran status, marital status, sexual orientation, gender identity, gender expression, disability status or any other category protected by local, state or federal law. This policy applies to all aspects of Nossaman’s employment lifecycle including recruitment, placement, promotion, transfer, compensation, benefits, social and recreational activities.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended.  Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.  

Agency submissions by invitation only. Unsolicited submissions will not be accepted.