Legal Administrative Assistant (Washington, DC)

We are seeking a detail-oriented and proactive Legal Administrative Assistant to join our team. The successful candidate will provide essential administrative support to our attorneys, paralegals, legal secretaries, Office Administration Director, business development team and other administrative staff, ensuring the smooth and efficient operation of the Firm. The Legal Administrative Assistant reports to the Legal Support Services Supervisor, will be onsite three (3) days per week and is located in our Washington, DC office.

The hourly range for the position of Legal Administrative Assistant at Nossaman is approximately $23.07 to $33.33 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $45,000 and $65,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

Key Responsibilities:

Draft and/or edit routine correspondence and miscellaneous forms/documents
Prepare and submit attorney expense reports and vendor invoices via the web-based Chrome River application
Plan and schedule onsite and offsite meetings, schedule depositions and arrange conference/video calls
Assist with attorney travel arrangements, including hotel and airline reservations
Reserve conference rooms, resolve potential scheduling conflicts and coordinate conference room logistics and meal ordering for onsite meetings
Complete conference registration paperwork, attorney memberships and sponsorship forms
Organize and maintain file system, file correspondence and ensure proper indexing and filing of legal documents and other records in office filing system
Review pre-bills prior to submission to clients as requested by attorneys and legal secretaries, perform requested edits and coordinate with billing and finance teams as appropriate
Facilitate the printing, copying, scanning and distribution of documents in coordination with other Firm resources and policies
Effectively and diplomatically interact with attorneys and staff across all offices
Track and prioritize projects efficiently and sensibly while providing timely follow through on assigned responsibilities and tasks
Maintain strict confidentiality at all times, consistent with the Firm’s policies and procedures
Other administrative tasks as assigned

Experience and Qualifications:

High School Diploma or GED equivalent required
1-2 years of experience as an Administrative Assistant, with preference towards experience working in a legal or professional services firm
Technology skills commensurate with modern office work, including working knowledge of Microsoft Outlook, PowerPoint, Word and Excel
Ability to multi-task, prioritize and work efficiently
Ability to handle multiple demands and shift priorities with ease
Ability to work independently and be a self-starter, demonstrating an energetic attitude
Excellent grammar, spelling and proofreading skills
Ability to listen, communicate (written and verbal) and follow-up with personnel at all levels of the Firm
Flexibility to meet Firm and client demands by working after-hours and overtime as needed
Ability to perform at high levels in a fast paced, changing work environment
Ability to anticipate work needs and follow through with minimum direction
Knowledge of legal terminology, legal and court procedures is preferred
Typing of 50-60+ wpm

The successful candidate must be proactive, customer service oriented, energetic and reliable. As with all Firm positions, impeccable integrity, excellent judgment and sensitivity to others are essential. Enthusiasm, diverse interests and a good sense of humor are also useful and appreciated.

Nossaman offers a competitive salary and generous benefits package. Qualified candidates are invited to apply online by submitting a cover letter, resume and salary requirements.

Nossaman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veteran status, marital status, sexual orientation, gender identity, gender expression, disability status or any other category protected by local, state or federal law. This policy applies to all aspects of Nossaman’s employment lifecycle including recruitment, placement, promotion, transfer, compensation, benefits, social and recreational activities.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.

Agency submissions by invitation only. Unsolicited submissions will not be accepted.

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