Billing Coordinator (Los Angeles)

We are seeking an experienced Billing Coordinator to play an integral role in supporting the Firm’s Finance operations. The Billing Coordinator’s key responsibility is to generate, edit and prepare monthly pre-bills and subsequent invoices and appeals for submission to clients accurately and efficiently. This position works closely with the members of the Finance team, as well as Attorneys and Legal Secretaries as needed. The Billing Coordinator must also demonstrate expertise in all facets of the electronic billing function, which may include split and other complex billing arrangements. The position will be hybrid remote (onsite 1+ days per week) in our Los Angeles office and will report to the Firm’s Billing and Collections Director.

The hourly range for the position of Billing Coordinator at Nossaman is approximately $41.02 to $51.28 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $80,000 and $100,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

Key Responsibilities:

Work with clients, attorneys and staff to generate, distribute, edit, finalize and submit legal bills via various methods
Perform client billing and collection activities for assigned clients in a timely manner
Monitor aging of unbilled fees for assigned partners and/or clients
Resolve billing-related issues with internal and external parties
Coordinate with the other Finance team members to address questions related to the Firm's billing process
Prepare and maintain billing reports, reconciliations, schedules and analyses
Apply retainer funds and process write-offs in accordance with Firm policy
Create new billing formats and handle special projects as requested, including complex billing and client-driven requests

Experience & Qualifications:

Bachelor’s degree, preferably in finance, accounting or business administration, or equivalent experience, is required
A minimum of three years of billing experience in a law firm required
Experience with legal billing software required; experience with Aderant and e-billing portals is strongly preferred
Ability to read and interpret engagement letters and complicated government contracts to determine and apply client and matter-level rate structures
Must be detail-oriented and have excellent organizational, analytical and problem-solving skill; show great attention to detail while handling a high volume of bills
Must possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently
Previous experience working directly with attorneys or other licensed professionals in a professional services environment
Strong project management skills with the ability to deliver under tight deadlines
Strong proficiency using Microsoft Office Suite (Word, Excel, Outlook)
Must be able to adapt to changing technology

The successful candidate must be proactive, customer service oriented, energetic and reliable. As with all Firm positions, impeccable integrity, excellent judgment and sensitivity to others are essential. Enthusiasm, diverse interests and a good sense of humor are also useful and appreciated.

Nossaman offers a competitive salary and generous benefits package. Qualified candidates are invited to apply online by submitting a cover letter, resume and salary requirements.

Nossaman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veteran status, marital status, sexual orientation, gender identity, gender expression, disability status or any other category protected by local, state or federal law. This policy applies to all aspects of Nossaman’s employment lifecycle including recruitment, placement, promotion, transfer, compensation, benefits, social and recreational activities.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.

Agency submissions by invitation only. Unsolicited submissions will not be accepted.

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